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Safety Recommendation Details

Safety Recommendation A-03-001
Details
Synopsis: On January 27, 2001, about 1737 mountain standard time,1 a Raytheon (Beechcraft) King Air 200, N81PF, owned by North Bay Charter, LLC, and operated by Jet Express Services, crashed into rolling terrain near Strasburg, Colorado. N81PF was one of three airplanes transporting members of the Oklahoma State University (OSU) basketball team and associated team personnel from Jefferson County Airport, Broomfield, Colorado, to Stillwater Regional Airport, Stillwater, Oklahoma, after a game at the University of Colorado at Boulder that afternoon. The two pilots and eight passengers aboard N81PF were killed, and the airplane was destroyed by impact forces and a postcrash fire.
Recommendation: The National Transportation Safety Board recommends that the National Collegiate Athletic Association, the National Association of Intercollegiate Athletics, and the American Council on Education: Review Oklahoma State University’s post accident team travel policy and develop, either independently or jointly, a model policy for member institutions to use in creating a travel policy or strengthening an existing travel policy.
Original recommendation transmittal letter: PDF
Overall Status: Closed - Exceeds Recommended Action
Mode: Aviation
Location: Strasburg, CO, United States
Is Reiterated: No
Is Hazmat: No
Is NPRM: No
Accident #: DCA01MA017
Accident Reports: In-Flight Electrical System Failure and Loss of Control, Jet Express Services, Raytheon (Beechcraft) Super King Air 200, N81PF
Report #: AAR-03-01
Accident Date: 1/27/2001
Issue Date: 1/21/2003
Date Closed: 1/19/2007
Addressee(s) and Addressee Status: American Council on Education (Closed - Exceeds Recommended Action)
National Association of Intercollegiate Athletics (Closed--No Longer Applicable)
National Collegiate Athletic Association (Closed - Exceeds Recommended Action)
Keyword(s):

Safety Recommendation History
From: NTSB
To: National Collegiate Athletic Association
Date: 1/19/2007
Response: On July 26, 2006, the Safety Board was briefed by Ms. Ann Franke of Wise Results about her work for United Educators Insurance (which provides liability protection for colleges and universities) in conjunction with the NCAA and the ACE. Ms. Franke provided a copy of the resource guide she had prepared, titled Safety in Student Transportation: A Resource Guide for Colleges and Universities. She also indicated that the NCAA had distributed 6,000 copies of this report to presidents, athletics directors, senior woman athletics administrators, business managers, and risk managers at various colleges and universities, had issued a press release urging universities to adopt these policies, and had placed an electronic copy on its Web site. The Board was favorably impressed by the resource guide and by the NCAA’s efforts to distribute this information and to urge universities to act. The comprehensive nature of Safety in Student Transportation and the extensive efforts to distribute this resource guide exceed the intent of the Board in issuing this recommendation. Consequently, Safety Recommendation A-03-1 to the NCAA is classified Closed Exceeds Recommended Action. The Safety Board notes that safety recommendations are rarely given this classification, which recognizes the efforts of an organization to improve transportation safety in a manner above and beyond what the Board envisioned when the recommendation was issued. Enclosed is a copy of a press release issued by the Board recognizing the completion of the resource guide. Thank you for this work by the NCAA, the ACE, and United Educators.

From: NTSB
To: National Collegiate Athletic Association
Date: 8/3/2004
Response: The Safety Board is encouraged to learn of the NCAA's and ACE's efforts to develop a report containing recommended student travel guidelines and sample policies for colleges and universities. We understand that this report is being prepared by United Educators Insurance, a company specializing in providing liability protection for colleges and universities. The report will cover aviation and highway travel, including the issue of 15-passenger van use. Ms. Ann Franke, Vice President for Education and Risk Management of United Educators, has met with Safety Board staff concerning relevant recommendations. Pending development and issuance of a report that contains recommended student travel guidelines and sample policies for colleges and universities, Safety Recommendation A-03-01 is classified "Open--Acceptable Response."

From: National Collegiate Athletic Association
To: NTSB
Date: 5/13/2004
Response: Letter Mail Controlled 5/20/2004 11:37:46 AM MC# 2040225 You have asked the National Collegiate Athletic Association (NCAA) and the American Council on Education (ACE) to review Oklahoma State University's (OSU) post-accident team travel policy and develop, either independently or jointly, a model policy for member institutions to use in creating a travel policy or strengthening an existing travel policy. We write to advise you of the approach the NCAA and ACE are planning to take to address this task. After considerable reflection and discussion, it was determined that the most useful and appropriate document that could be produced would be a report that would contain recommended guidelines and sample policies for our member institutions. The report will be distributed through our Web sites to our members, but printed copies of the report will also be made. The NCAA and ACE have asked the assistance of United Educators Insurance in preparing the document. As you may know, United Educators is a leading provider of insurance to our members and has worked for many years to develop risk avoidance policies for them. Its Vice President for Education and Management, Ann Franke, recently met with NTSB staff members Jeff Marcus, from the Office of Safety Recommendations, and Jennifer Bishop, a project manager whose area includes issues regarding 15-passenger vans, to discuss the project. She shared with them the following vision of the report: A preface describing the background of the project, the huge scope of student travel and the purpose of the report to establish guidelines, not to set standards. A discussion of general oversight and decision making on student travel under institutional auspices: Who makes decisions? Who funds? Who selects modes of travel? Centralized versus decentralized decision (?) A discussion of road travel issues: the need for appropriate vehicle maintenance, including van tire inflation; driver qualifications and training; time and distance limitations; common driver errors, especially fatigue, distractions; safety belt usage; perils of caravanning; collateral safety programs and features such as "How's my Driving?' programs; the coming technology such as electronic data recorders, adaptive cruise control, lane departure warning systems, cameras. 0 A discussion of air travel issues: scheduled versus charter flights; for chartered flights, one versus two pilots, pilot qualification, instrument flight rules versus visual flight rules, maintenance, evaluating charter services especially when donated, limiting the number of key people on the same flight. 0 A discussion of risk transfer: chartering buses and planes; indemnification provisions; insurance limits; certificates of insurance and named additional insured status. An inclusion of special topics, such as transportation of minors. 0 Appendices: the NCAA team travel policy; information on drowsy and distracted drivers; NTSB reports on 15-passenger vans; other relevant NTSB reports; OSU's travel policy and other sample institutional policies. As you can see, our goal is not to identify any single approach to student travel as best. We want to provide recommendations, some institutional policies, and encourage our members to integrate safety very firmly into their student travel programs. We hope to complete the text of the report by the beginning of August and to release it the end of October this year. Please advise us of any recommendations or additions you have regarding this plan and the report. As indicated in their joint letter of May 13, 2004, NCAA and ACE asked United Educators (UE) to develop this model policy for distribution. In June 2006, UE, together with NCAA and ACE completed this work and released Safety in Student Transportation: A Resource Guide for Colleges and Universities. NCAA has distributed 6,000 copies to presidents, athletics directors, senior woman athletics administrators, business managers and risk managers, as well as issued press releases urging universities to adopt these policies. On July 26, 2006, Ms. Ann Franke, briefed the Board on this work. Ms. Franke began this work for United Educators and finished it after she left UE to form her own company. A copy of Ms. Franke’s presentation is attached.

From: NTSB
To: National Collegiate Athletic Association
Date: 11/14/2003
Response: The Safety Board notes that the NCAA's travel department and travel policies committee will work together to develop guidelines for ensuring safe travel for use by member institutions, with an anticipated completion date of January 2004. The Board sincerely appreciates the NCAA's responsiveness to the recommendation and asks that a copy of the guidelines be forwarded to us when they are completed. Pending completion of these guidelines, Safety Recommendation A-03-01 is classified "Open--Acceptable Response." On a separate travel-related issue, I have included a copy of Safety Recommendation H-03-22, which the Board recently issued to the National Safety Council and the American Automobile Association regarding the need for a training program for drivers of 12- and 15-passenger vans. This recommendation resulted from the Safety Board's investigations and subsequent analysis of van rollover accidents. The results clearly identified a need for specialized training on the handling and operation of these vehicles. Please forward this Safety Recommendation to your travel committee so they may consider this information in their review and development of the NCAA's travel guidelines.

From: National Collegiate Athletic Association
To: NTSB
Date: 7/10/2003
Response: Letter Mail Controlled 7/14/2003 4:07:42 PM MC# 2030339 The NCAA agrees with the Safety Board that adoption by our members of comprehensive team travel guidelines suitable for each institution's needs would assist in providing an extra margin of safety for travelers. The NCAA's travel department will work with the travel policies subcommittee to develop a series of guidelines aimed at providing safe travel for student-athletes and institutional representatives. These travel guidelines will be made available to all member institutions for adaptation to their specific needs. We anticipate the document being available no later than January 2004.

From: NTSB
To: National Collegiate Athletic Association
Date: 6/23/2003
Response: The Safety Board has not received a reply from the National Collegiate Athletic Association regarding actions being taken in response to this safety recommendation. The Board monitors the progress of its recommendations, both to ensure the public the highest level of safety and to identify creative solutions that might be shared with others, and is interested in knowing whether and how this recommendation is being implemented. A copy of the letter transmitting this safety recommendation is enclosed. Please refer to Safety Recommendation A-03-1 in your reply, and address your response to Chairman Ellen G. Engleman.

From: NTSB
To: National Association of Intercollegiate Athletics
Date: 1/19/2007
Response: The Safety Board notes that, although we have never received a response from the NAIA regarding actions it has taken to address this recommendation, the ACE and the NCAA worked with United Educators Insurance to produce an excellent resource guide titled Safety in Student Transportation: A Resource Guide for Colleges and Universities. The ACE, the NCAA, and United Educators (which provides liability protection for many colleges and universities) have made extensive efforts to distribute this report to every college and university in the United States. As a result, it is no longer necessary for the NAIA to take the recommended action, and Safety Recommendation A-03-1 is classified Closed No Longer Applicable for your organization. Although we are closing this recommendation, we urge the NAIA to distribute information on Safety in Student Transportation to your member organizations. Copies of this document are available from the United Educators’ Web site at http://www.ue.org/news_events/news_detail.asp?id=78.

From: NTSB
To: National Association of Intercollegiate Athletics
Date: 6/23/2003
Response: The Safety Board has not received a reply from the National Association of Intercollegiate Athletics regarding actions being taken in response to this safety recommendation. The Board monitors the progress of its recommendations, both to ensure the public the highest level of safety and to identify creative solutions that might be shared with others, and is interested in knowing whether and how this recommendation is being implemented. A copy of the letter transmitting this safety recommendation is enclosed. Please refer to Safety Recommendation A-03-1 in your reply, and address your response to Chairman Ellen G. Engleman.

From: NTSB
To: American Council on Education
Date: 1/19/2007
Response: On July 26, 2006, the Safety Board was briefed by Ms. Ann Franke of Wise Results about her work for United Educators Insurance (which provides liability protection for colleges and universities) in conjunction with the ACE and the NCAA. Ms. Franke provided a copy of the resource guide she had prepared, titled Safety in Student Transportation: A Resource Guide for Colleges and Universities. She also indicated that the ACE had notified 1,200 university and college presidents of the availability of the resource, and that the ACE has been actively working to distribute this information to other appropriate college and university personnel. The Board was favorably impressed by the report and by the ACE’s efforts to distribute this information and to urge universities to act. The comprehensive nature of Safety in Student Transportation and the extensive efforts to distribute this guide exceed the intent of the Board in issuing this recommendation. Consequently, Safety Recommendation A-03-1 is classified Closed Exceeds Recommended Action. Safety recommendations are rarely given this classification, which recognizes the efforts of an organization to improve transportation safety in a manner above and beyond what the Safety Board envisioned when the recommendation was issued. Enclosed please find a copy of a press release issued by the Board recognizing the completion of the resource guide.

From: NTSB
To: American Council on Education
Date: 8/3/2004
Response: The Safety Board is encouraged to learn of the NCAA's and ACE's efforts to develop a report containing recommended student travel guidelines and sample policies for colleges and universities. We understand that this report is being prepared by United Educators Insurance, a company specializing in providing liability protection for colleges and universities. The report will cover aviation and highway travel, including the issue of 15-passenger van use. Ms. Ann Franke, Vice President for Education and Risk Management of United Educators, has met with Safety Board staff concerning relevant recommendations. Pending development and issuance of a report that contains recommended student travel guidelines and sample policies for colleges and universities, Safety Recommendation A-03-01 is classified "Open--Acceptable Response."

From: American Council on Education
To: NTSB
Date: 5/13/2004
Response: Letter Mail Controlled 5/20/2004 11:37:46 AM MC# 2040225: You have asked the National Collegiate Athletic Association (NCAA) and the American Council on Education (ACE) to review Oklahoma State University's (OSU) post-accident team travel policy and develop, either independently or jointly, a model policy for member institutions to use in creating a travel policy or strengthening an existing travel policy. We write to advise you of the approach the NCAA and ACE are planning to take to address this task. After considerable reflection and discussion, it was determined that the most useful and appropriate document that could be produced would be a report that would contain recommended guidelines and sample policies for our member institutions. The report will be distributed through our Web sites to our members, but printed copies of the report will also be made. The NCAA and ACE have asked the assistance of United Educators Insurance in preparing the document. As you may know, United Educators is a leading provider of insurance to our members and has worked for many years to develop risk avoidance policies for them. Its Vice President for Education and Management, Ann Franke, recently met with NTSB staff members Jeff Marcus, from the Office of Safety Recommendations, and Jennifer Bishop, a project manager whose area includes issues regarding 15-passenger vans, to discuss the project. She shared with them the following vision of the report: A preface describing the background of the project, the huge scope of student travel and the purpose of the report to establish guidelines, not to set standards. A discussion of general oversight and decision making on student travel under institutional auspices: Who makes decisions? Who funds? Who selects modes of travel? Centralized versus decentralized decision (?) A discussion of road travel issues: the need for appropriate vehicle maintenance, including van tire inflation; driver qualifications and training; time and distance limitations; common driver errors, especially fatigue, distractions; safety belt usage; perils of caravanning; collateral safety programs and features such as "How's my Driving?' programs; the coming technology such as electronic data recorders, adaptive cruise control, lane departure warning systems, cameras. 0 A discussion of air travel issues: scheduled versus charter flights; for chartered flights, one versus two pilots, pilot qualification, instrument flight rules versus visual flight rules, maintenance, evaluating charter services especially when donated, limiting the number of key people on the same flight. A discussion of risk transfer: chartering buses and planes; indemnification provisions; insurance limits; certificates of insurance and named additional insured status. An inclusion of special topics, such as transportation of minors. Appendices: the NCAA team travel policy; information on drowsy and distracted drivers; NTSB reports on 15-passenger vans; other relevant NTSB reports; OSU's travel policy and other sample institutional policies. As you can see, our goal is not to identify any single approach to student travel as best. We want to provide recommendations, some institutional policies, and encourage our members to integrate safety very firmly into their student travel programs. We hope to complete the text of the report by the beginning of August and to release it the end of October this year. Please advise us of any recommendations or additions you have regarding this plan and the report.

From: NTSB
To: American Council on Education
Date: 6/23/2003
Response: The Safety Board has not received a reply from the American Council on Education regarding actions being taken in response to this safety recommendation. The Board monitors the progress of its recommendations, both to ensure the public the highest level of safety and to identify creative solutions that might be shared with others, and is interested in knowing whether and how this recommendation is being implemented. A copy of the letter transmitting this safety recommendation is enclosed. Please refer to Safety Recommendation A-03-1 in your reply, and address your response to Chairman Ellen G. Engleman.